School Administrative Assistant/Registrar
Lakeside Charter Academy

 

Lakeside Charter Academy is seeking a dedicated and organized School Administrative Assistant/Registrar to join our team! This individual will play a key role in supporting the daily operations of our school office and ensuring a welcoming, efficient, and student-centered environment.

The ideal candidate is detail-oriented, collaborative, and able to manage a wide range of tasks while maintaining confidentiality and professionalism. They will support teachers, staff, families, and school leadership through excellent communication and strong organizational skills.

Key Qualities & Skills

• Familiarity with school office practices, procedures, and general administrative concepts
  
• Strong verbal and written communication skills
  
• Ability to manage multiple tasks with accuracy, timeliness, and high quality
  
• Sound judgment, creativity, and the ability to plan and accomplish goals independently
  
• Comfortable handling confidential and time-sensitive information
  
• Ability to build positive relationships with families, students, and staff
  
• Position reports to the Principal and Director of Operations
• School/Education experience preferred
• Bi-lingual (Spanish) preferred 

Administrative Assistant Responsibilities

Office & Operations

• Manage supply orders, including printer ink
  
  
• Serve as point of contact for vendors (printers, fob system, pest control, etc.)
  
  
• Answer and direct phone calls; communicate with parents and visitors
  
  
• Welcome and greet visitors and maintain a positive front-office environment
  
  

Staff Support

• Assist teachers in securing substitutes
  
  
• Support new staff onboarding (Infinite Campus access, mailbox, fob access)
  
  
• Recognize staff birthdays and help coordinate events (showers, celebrations, community events)
  
  

Health & Safety

• Assist with minor health needs (injuries, illness), dispense medications and maintain medical records (immunizations & allergies)
  
  
• Participate in required health training: EpiPen, diabetic care, CPR/First Aid
  
  
• Maintain school drill reports and scheduling
  
  

Additional Duties

• Maintain Spirit Rock schedule
  
  
• Assist with website updates and content
  
  
• Support administration with beginning-of-year and end-of-year processes
  
  

School Registrar Responsibilities

Enrollment & Records

• Manage student enrollment and withdrawals using the SIS system and In house processes.
  
  
• Ensure all enrollment documents are collected,processed and distributed to the appropriate departments in a timely manner
  
  
• Maintain student cumulative records
  
  
• Complete all required state reporting (health, immunizations, homeless, etc.)
  
  
• Maintain medical, allergy, and legal information records
  
  

Student Information & Reporting

• Manage daily attendance
  
  
• Prepare report cards, progress reports, honor roll lists and awards
  
  
• Maintain and update Infinite Campus
  
  
• Coordinate uniform orders
  
  
• Create and distribute annual car tags
  
  

Events, Scheduling & Vendors

• Schedule and coordinate:
  
  
• Student and staff picture days
  
  
• Principal tours
  
  
• School clubs and rosters
  
  
• Oversee pickup lists for YMCA, Tiger King, and other after-school programs
  
  
• Coordinate with vendors for online course rosters
  
  
• Support the Yearbook team with creation and distribution
  
  
• Order and distribute student agendas
  
  

Lakeside Charter Academy is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.